First Presbyterian Church is hiring for an Administrative Support Role
- webmaster12665
- 6 days ago
- 2 min read
Position Overview
The Administrative Support role provides essential assistance to the ministry, committees, and daily operations of the church. This position helps ensure the smooth functioning of church life through organization, communication, and coordination of administrative tasks. The ideal candidate is organized, reliable, and comfortable working both independently and collaboratively in a faith-based setting.
Key Responsibilities
Communications and Publications
Prepare and format weekly worship bulletins.
Support the existing committees to update and maintain church website content.
Alongside volunteers, monitor and respond to church email and phone inquiries.
Prepare and update pamphlets, posters, and other informational materials.
Maintain a database of congregation members
Administrative and Office Support
Maintain accurate records and filing systems (electronic and paper).
Open, sort, and distribute incoming mail.
Support the bookkeeper and treasurer with record keeping, as needed.
Maintain maintenance records alongside the caretaker.
Committee and HR Support
Provide administrative assistance to committees (e.g., scheduling, communications, document preparation).
Support HR-related tasks such as maintaining personnel files and assisting with policy or schedule updates.
Assist with onboarding of new staff, volunteers, and committee members.
Supports the compilation of annual congregational reports.
Building rental and scheduling support
Support hall rental inquiries, bookings, communications and contracts.
Organize and maintain scheduling and space use within the church building for worship, Christian education, committee work, volunteer work and rentals.
Act as a liaison between the shared users of the building and the church leadership.
Qualifications
Previous administrative experience in an office, non-profit, or church setting.
Proficiency with Microsoft Office (Word, Excel, Outlook).
Experience with Google suite and calendar scheduling
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Friendly, professional, and adaptable; comfortable working independently.
Ability to handle confidential information with discretion.
Work Environment
This is an on-site, part-time position (approximately 14–16 hours per week).
The role involves collaboration with clergy, staff, and volunteers in a supportive and respectful environment.
To Apply
Please submit a resume and brief cover letter outlining your interest and relevant experience to info@firstpresbyterian.ca. Applications will be reviewed on an ongoing basis until the position is filled.